Move-out inspections are a crucial step for landlords when tenants vacate a rental property. They ensure the property is returned in good condition, help assess any damages, and determine if bond deductions are necessary.
In this blog, we’ll explain the importance of move-out inspections, provide a detailed checklist for landlords, and discuss how to handle disputes over bond deductions in compliance with New Zealand’s Residential Tenancies Act (RTA).
Why Are Move-Out Inspections Important?
- Protects Your Investment 🛡️
- Ensures the property is left in a reasonable condition and highlights areas requiring repairs or cleaning.
- Supports Bond Deductions 💰
- Provides evidence for any deductions required from the bond to cover damages or unpaid rent.
- Reduces Disputes ⚖️
- Documents the property’s condition, making it easier to resolve disputes with Tenancy Services if needed.
- Simplifies Turnovers 🔄
- Identifies any issues to fix before the next tenancy, helping reduce vacancy periods.
What Does the Law Say?
Under the Residential Tenancies Act 1986, tenants must leave the property in a reasonably clean and tidy condition, but fair wear and tear is not considered damage.
- Tenants’ Obligations:
- Remove all personal belongings and rubbish.
- Return all keys and access devices.
- Repair any intentional or careless damage caused during the tenancy.
- Landlords’ Obligations:
- Conduct a final inspection before deciding on any bond deductions.
- Provide evidence (photos, receipts, inspection reports) for any claims against the bond.
Move-Out Inspection Checklist for Landlords 📝
1. Cleaning 🧹
- Kitchen:
- Oven, stovetop, and rangehood cleaned.
- Cabinets wiped inside and out.
- Sink and countertops free of stains and debris.
- Bathrooms:
- Toilets, sinks, and showers cleaned and free of mold.
- Mirrors and fixtures polished.
- Living Areas and Bedrooms:
- Carpets vacuumed or professionally cleaned (if required).
- Walls free of marks and stains.
- Curtains and blinds dusted or washed.
- Exterior Areas:
- Lawns mowed, gardens tidy, and rubbish removed.
- Garages and sheds cleared out.
2. Damages 🔨
- Inspect for holes, scratches, or stains on walls, floors, and ceilings.
- Test appliances, lights, and smoke alarms to ensure they work.
- Check for broken windows, fixtures, or door handles.
3. Utilities and Services 🔌
- Confirm utilities (power, water, gas) have been disconnected or transferred.
- Ensure final bills are settled.
4. Keys and Access Devices 🔑
- Collect all keys, garage remotes, and swipe cards.
- Test keys to ensure they work and match the locks.
5. Photos and Documentation 📸
- Take timestamped photos during the inspection for records.
- Compare the condition against the entry inspection report to assess wear and tear vs. damage.
How to Handle Bond Deductions
If issues arise, landlords may claim part or all of the bond to cover:
- Unpaid rent or bills.
- Cleaning costs if the property isn’t returned in a reasonable condition.
- Repairs for tenant-caused damage.
Steps for Processing Bond Deductions:
- Discuss with Tenants First – Provide evidence (photos, receipts) to explain deductions.
- File a Bond Refund Form – Both parties must sign the form.
- Resolve Disputes via Tenancy Tribunal – If tenants disagree, landlords can apply to the Tenancy Tribunal for a decision.
Pro Tip: Good communication can often prevent disputes and lead to faster resolutions.
How NG Property Management Can Help
At NG Property Management, we make move-out inspections stress-free and efficient:
- Thorough Entry and Exit Reports: Complete with photos and detailed records.
- Professional Cleaning and Repairs Coordination: We arrange services to prepare your property for the next tenant.
- Bond Management Support: From documentation to Tenancy Tribunal representation, we handle it all.
Let us simplify property management for you—contact NG Property Management today!
Key Takeaways
- Move-out inspections are essential to protect your property and process bond refunds fairly.
- Use a checklist to inspect cleaning, damages, keys, and documentation thoroughly.
- Follow RTA guidelines to determine whether issues are wear and tear or tenant negligence.
- NG Property Management offers expert services to ensure smooth tenancy transitions.
Disclaimer: This blog is for informational purposes only and does not constitute legal advice. Please consult a professional for specific tenancy concerns.
